What to include when asking for a TMP review
A short cover note for New Zealand traffic management teams sending a temporary traffic management plan to a reviewer, with a fictional example.
A reviewer opens an email with two drawings, a forwarded thread and the line ‘Can you check this?’ They still have to work out which version to read and what you need from them. A short cover note can give them a starting point before they open the temporary traffic management plan (TMP).
Give the reviewer one version to open
Start with the job reference, road or site, proposed work window and the exact filename or revision of the plan. If you are replacing an earlier draft, say which one it replaces. Use the version name the reviewer will see in their folder or portal so they can match it without relying on the order of attachments.
Ask for a specific decision
Say what you want the reviewer to check and why it is open. If the work dates are still being confirmed, write that down as an open item. Give the reviewer a contact for questions and state when you need their feedback, so they can tell a request for early input from a package you are ready to submit.
A fictional cover note
Job EX-016, Fern Lane drainage works. Please review TMP Rev B, which replaces Rev A for internal review. The proposed work window moved from Tuesday to Thursday. Can you confirm whether the revised work window needs a new access check before submission? The coordinator will update the job record after the review.
Keep the review outcome with the plan
Record the answer against the same revision and carry any open items into the next review. Follow the relevant road controlling authority’s instructions for formal submission and approval. NZ Transport Agency Waka Kotahi provides separate guidance on TMPs and corridor access requests for state highways.
For office record-keeping. Follow your organisation’s process for formal sign-off and reporting.
Prepared with AI assistance for TTM.plus Editorial.
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Related reading
When a revised plan is ready for the next shift, this Smart Roads guide covers what to include in the handover.
What to hand over when a traffic management plan changesSmart Roads Limited operates both sites.